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Old Dec 3rd, 2011, 10:33 PM   #1
krs
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Quirks with Microsoft Office 2011

I decided I needed Office 2011 to open these ...x files I keep getting, but now I'm running into all sorts of "quirks"

Just wondered if anyone has any words of wisdom how to fix/address those.

1. Created a PowerPoint presentation using Office 2011 - actually, it was a modification of an existing one.
Tried to save it as a pdf file using the save as pdf feature that comes with PowerPoint 2011 and each time the first chart was not saved as part of the pdf. Tried a few times to make sure I had the first chart on the screen when I tried saving to a pdf - always the same result - pdf only starts on chart 2

2. Also with the same PowerPoint presentation - added a bunch of notes in the "note field at the bottom", then tried to make the font in the note field larger - no dice.
Tried every way I could think of, using right click, the various font menus, the master slide - just got nowhere.
Then, get this, I exported that presentation to Keynote and increasing the font size of the notes could be done in all the normal manners, no problem.
But how does one do it in PPT 2011

3. Excel file created with Office 2004. - Opened the Excel file, there are some funny text field scattered throughout. Now this is a really simple spreadsheet, just tracking some expenses - date column, items and three Dollar columns, nothing fancy.
So I open it with Excel 2004 - everything is fine, no funny text fields show up.
I change the default application for all Excel files to Excel 2004 (in the Info window).
But somehow Office 2011 overrides that - next time I try to open that same file, Excel 2011 is still shown as the default application.
How can I get Excel 2004 to stick as the default without having to uninstall Office 2011.
I already closed all the Office 2011 applications and also removed them from the doc.

All I really need Office 2011 for is to open these ...x files, nothing else.
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Old Dec 4th, 2011, 03:59 PM   #2
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Not sure of the answer to question 1. In what application did you create the charts? How they were created might present a clue to how to get them to print as PDF. Did you try exporting the file to Keynote?

The answer to question #2 is slightly confusing. If you select the notes text and assign a larger font size, it won't show up on the screen, but it will be larger if you print the notes page. If you just want to increase the size of the speaker notes for viewing on the screen, press Command and the plus sign. This will not affect the font size of the notes if you print the notes page.

As for your third question, perhaps the funny characters are related to whatever Excel 2004 did to create the .xlsx format (which is not native to 2004; it required a plug-in). Since the spreadsheet is simple, perhaps you could save it as an .xls file in 2004 and try re-opening it in 2011?

Not sure why the default application is over-ridden by Office 2011 and how to change that behaviour; perhaps someone will chime in. I didn't even know it was possible to have Excel 2004 and 2011 installed concurrently.
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Old Dec 4th, 2011, 05:18 PM   #3
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Quote:
Originally Posted by crawford View Post
Not sure of the answer to question 1. In what application did you create the charts? How they were created might present a clue to how to get them to print as PDF. Did you try exporting the file to Keynote?
The charts were partially an older power point presentation where the information was updated plus some new ones created in PPT 2011. The whole PPT file was saved as a PPT 2011 file.
I then used the "Save as .pdf" in MS PPT 2011 to save the presentation as a pdf file.
Just tried it again and again the first chart is simply missing in the pdf file.
If I export the ppt 2011 presentation to keynote and then convert to pdf everything works fine.
And if I convert the ppt 2011 presentation to pdf using the Mac print menu, it works fine as well.
It's just using the save as pdf option in Microsoft PPT that gives me that problem.

Quote:
The answer to question #2 is slightly confusing. If you select the notes text and assign a larger font size, it won't show up on the screen, but it will be larger if you print the notes page. If you just want to increase the size of the speaker notes for viewing on the screen, press Command and the plus sign. This will not affect the font size of the notes if you print the notes page.
Tried the command + approach and that worked - thanks.
Rather annoying that the normal way to increase a font doesn't work with power point.

Quote:
As for your third question, perhaps the funny characters are related to whatever Excel 2004 did to create the .xlsx format (which is not native to 2004; it required a plug-in). Since the spreadsheet is simple, perhaps you could save it as an .xls file in 2004 and try re-opening it in 2011?
I think you mis-understood.
The original file was created in Excel 2004 with a standard .xls extension.
When I try to open that .xls file in Excel 2011 I get the extra characters in the spreadsheet.
Nothing really to do with .xlsx
I expected Office 2011 to be backwards compatibel with Microsoft Office files that were created on earlier versions of Office but that is not the case.

Quote:
Not sure why the default application is over-ridden by Office 2011 and how to change that behaviour; perhaps someone will chime in. I didn't even know it was possible to have Excel 2004 and 2011 installed concurrently.
Maybe having both Office 2011 and Office 2004 installed concurrently is part of the problem.
But I did that before with Microsoft Office X for the Mac as well - always had Office X and Office 2004 installed at the same time and now also Office 2011.

It seems it's something that one has to do just to make sure one can open existing MS office documents properly.

Thanks for your help.
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Old Dec 4th, 2011, 11:54 PM   #4
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Quote:
Originally Posted by krs View Post
I decided I needed Office 2011 to open these ...x files I keep getting, but now I'm running into all sorts of "quirks"

Just wondered if anyone has any words of wisdom how to fix/address those.

All I really need Office 2011 for is to open these ...x files, nothing else.
Guess you need Mulder and Sculley for these eh! The Truth IS out there, you just have to believe.

Re. your problem 1, how does it work when, instead of trying to save as a PDF, you print the PPT as a PDF? Does it still lose the first slide?

Cheers
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Old Dec 5th, 2011, 12:13 AM   #5
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Originally Posted by tilt View Post
Guess you need Mulder and Sculley for these eh! The Truth IS out there, you just have to believe.

Re. your problem 1, how does it work when, instead of trying to save as a PDF, you print the PPT as a PDF? Does it still lose the first slide?

Cheers
You mean use the Mac print menu to create a pdf?
I thought I covered that in one of my posts above - that works fine, first page is there and all others- it's the save as pdf option in PPT 2011 that is the issue.

Actually, if I compare the sized of the pdf foles created by PPT 2011 and via the Mac print menu, the pdf created via the Mac print menu is slightly bigger so the first page using PPT 2011 is definitely missing, it's not just a matter that it's not visible.
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Old Dec 5th, 2011, 10:21 AM   #6
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krs, think I may have found the answer to your Powerpoint PDF problem.

It was in "Known issues in Powerpoint 2011" on the Microsoft site. Had to read the comments to find it.

Known issues in PowerPoint 2011

Quote:
Aryeh Jacobsohn Researcher at Razorfish
When I save presentations in PDF format, the first (title) slide is frequently absent from the resulting PDF. Saving as PDF through the Print dialog in OS X results in (an uglier PDF with) all slides included.

Reply Like Follow Post April 26 at 2:18pm

Mac CPub
Thank you for sharing your experience. We're so sorry, Aryeh. This is a known issue that we are working to resolve. There is no known workaround at this time.

Reply Like May 3 at 5:22pm

Mac CPub
We did some research and found a workaround. If your first slide has a slide number of 0, the slide is sometimes deleted when you save as PDF. The workaround is to start with slide 1. To change the slide number, on the Insert menu, click Slide Number, and you should find it there. Let us know if this works.
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Old Dec 5th, 2011, 10:58 AM   #7
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Quote:
Originally Posted by krs View Post
You mean use the Mac print menu to create a pdf?
I thought I covered that in one of my posts above - that works fine, first page is there and all others- it's the save as pdf option in PPT 2011 that is the issue.
My apologies krs. I did not read your response (just above my post) to someone's suggestion.

Cheers
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Old Dec 5th, 2011, 01:10 PM   #8
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Quote:
Originally Posted by Paddy View Post
krs, think I may have found the answer to your Powerpoint PDF problem.

It was in "Known issues in Powerpoint 2011" on the Microsoft site. Had to read the comments to find it.
Thanks Paddy,

Turns out on my presentation the first slide just has a "-" against it and slide two is numbered "1" and so forth.
Rather odd that numbering doesn't start at one, when I exported that same ppt file to keynote the slide numbering started at 1.
That is going to be really confusing if two people look at the same presentation - on in ppt and the other in keynote.

But changing the slide numbers is obviously a work-around, so would be just adding an additional "dummy" slide at the beginning of the charts.
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Old Dec 8th, 2011, 02:12 PM   #9
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The Excel problems are getting more ridiculous.

Now that I opened the file once with Excel 2011, it won't open properly with Excel2004 anymore.
My spreadsheet shows huge sells with a message to "type here"
Luckily the file still opens properly in either Numbers or LibreOffice which I was just trying out.

It always amazes me how badly Microsoft screws up their own software.
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