I have downloaded a file and have been instructed to type information directly on the forms. I am unable to to so while document is open in Preview. Is it possible for me to type info into it? Am I missing something. Any help is much appreciated.
So what's the trick? I just tried the same thing and can't get it to work. I have Adobe Reader 6.0. Am I correct to assume this is not good enough? Gene B.
You can use Adobe Reader (formerly known as Acrobat Reader) to fill in PDF forms, but the PDF has to be set up as a form in the first place. You can't alter the contents of a non-form PDF with Acrobat Reader - you can only do that (in a limited way) with the full (expensive) version of Acrobat. If you need to substantially alter the contents of a PDF, the only way is to reconstruct it from scratch - even full Acrobat only allows minor editing.
Cheers :-> Bill
Time flies like an arrow. Fruit flies like a ripe banana.
Creating non-editable, password protected, and other secure docs is basically the whole point of PDFs.
That's why a PDF is a legal document in a court case, for example. It wouldn't be if you could just change stuff in your word processor before you hand it to your Lawyer.
You can create a form with editable text fields in Acrobat, but to do so you need Acrobat (possibly Acrobat Pro) to create the doc and in some cases business-level versions ("Enterprise Editions") of Acrobat or Acrobat reader to view/fill in the form.
In other words, stuff likely found in the workplace for internal use, cuz it costs lots of green to Adobe for each copy of the different versions of Acrobat.
When companies ask you to fill in a PDF form, and it's a public document (ie they expect users to have OSX Preview or a free copy of Acrobat Reader) what they really mean is for you to print the PDF and fill it in with a pen; then scan/copy & fax or mail it back. Hardly paper-free, but that's the way it is.
If they gave you other instructions, they don't understand the program or are otherwise clueless about the process, which is of course not your fault. Clear instructions probably would help; so ordinary people didn't get confused about it all.
If you have Adobe Acrobat (the full version — not Acrobat Reader) you can actually fill out the form without printing. The firm I work for actually has started using this method for signing off completed jobs, rather than using FAXes. We e-mail a security-free (ie editable) PDF with all the fields they need to enter (not fields per sé, just "areas" where they can edit text and mark off options).
Adobe has wrestled with the "Acrobat" family for a while, and still is. Many programs, same name. The capeability of each version varies. This confuses nearly everyone.
If you have Adobe Acrobat Reader you can always view and print PDF documents. It's a free d/l.
Some other things Acrobat Reader 6 can do:
view multimedia content in a PDF doucment (eg QuickTime movies)
search for text, etc in a PDF.
Display & print PDF eBooks (eBooks can have printing disabled and can be set to "lock" after a certain expiry date or time, disabling these features)
Enter text in defined form fields, if the PDF was created properly in the first place.
In order to create a PDF with editable form fields, the document must be created with Adobe Acrobat 6 Professional (US $449.00) or Adobe Form Designer (US $1695.00), and have the document security settings correctly set to allow for all users of Acrobat Reader to enter form information.
There are a wide variety of other Acrobat family products, including Acrobat Standard ($299.00) and Enterprise editions (Acrobat Elements 6, minimum 1000 seat license) which have features that are less than Acrobat Pro but more than Acrobat Reader.
Each has abilites that form a kind of Acrobat hierachy with the Pro version at the top. Just about any level of permission can exist; you can restrict printing, (for example) to those with a password, or those with a Acrobat Standard but not Acrobat Reader, or whatever.
In general, Acrobat Pro creates the original and the permissions; Acrobat Standard can edit only those parts that Acrobat Pro has allowed; and Acrobat Reader allows the public to use documents but not change the structure.
However the Standard/Enterprise versions also allow for creation of PDFs with less control of the permissions and with fewer features than Acrobat Pro, so that the paperless office can become a reality.
To create the form with editable fields, you need Pro. But, lesser versions can create simpler editable documents.
Preview is a different class; OSX uses PDF to display and print, and Apple licenses this from Adobe. So, Preview is an example of a liimited, 3rd party license of Acrobat PDF technology.
3rd party software firms can incorporate any or all aspects of Acrobat's functions into thier own programs, provided a suitable license is aquired from Adobe.
You can also open some PDF documents in Graphic Converter or Photoshop and add comments and text anywhere on the page and save it as a new PDF. However form fields would not be recognized just like in Preview.